Advanced Word

Advanced Microsoft Word



Contents


  • Toolbars
  • Toolbar, Menu
  • Toolbar, Standard
  • Toolbar, Formatting
  • Toolbar, Title Bar
  • Toolbar, Task Bar
  • Toolbars, selecting
  • Bold Text
  • Italic Text
  • Underline Text
  • Font
  • Font Size
  • Color of Text
  • Highlighting Text
  • Border to Text
  • Symbols
  • Lists
  • Numbers for a list
  • Bullets for a list
  • Alignment of Text
  • Paragraph Indenting
  • Tabs
  • Spacing between lines
  • Section Breaks
  • Page Breaks
  • Columns, adding
  • Graphics
  • Clip Art
  • Page Numbers
  • Footnotes
  • Endnotes
  • Footnotes, viewing
  • Header
  • Footer
  • Margins
  • Previewing a Document
  • Zooming a Previewed Document
  • Printing a Document
  • Word Tables
  • Table creation
  • Table, entering text
  • Row Height
  • Column Width
  • Table Row, adding
  • Table Row, adding at the end of a Table
  • Table Columns, adding columns
  • Table Rows, deleting
  • Table Columns, deleting
  • Table Autoformatting
  • Table Autoformatting, deleting
  • Table to Text conversion
  • Text to Table conversion
  • Table, deleting a table
  • Macro, creating
  • Determine keyboard functions
  • Creating a Macro
  • Page Break:
  • Bring up the “Find” panel:
  • Find
  • Remove the “Find” panel:
  • Repeat Find
  • Select text
  • Select the topmost toolbar
  • Move Cursor along Toolbar
  • Select next Toolbar
  • Select Toolbar button to left
  • Bring up the “Replace” panel
  • Save As
  • Record a macro
  • Stop recording a macro
  • Table of Contents, creating
  • index, creating

Toolbars


Toolbar, Menu


  • The Menu toolbar is at the top of the screen with a descriptive word on each button.

Toolbar, Standard


  • The Standard toolbar has icons and is below the Menu toolbar.

Toolbar, Formatting


  • The Formatting toolbar shows formatting information and is below the Standard toolbar.

Toolbar, Title Bar


  • The title bar is across the top of a document.

Toolbar, Task Bar


  • The task bar is across the bottom of the screen. It has the Start button at the far left.

Toolbars, selecting


  • To view and select toolbars, click View on the Menu toolbar; click Toolbars; click the toolbars you want to see. Those that are already in use are shown with a checkmark to the left of them.

Bold Text


  • Select the text to be formatted.
  • Click the Bold button on the formatting toolbar.

Italic Text


  • Select the text to be formatted.
  • Click the Italic button on the formatting toolbar.

Underline Text


  • Select the text to be formatted.
  • Click the Underline button on the formatting toolbar.

Font


  • Select the text to be formatted.
  • Click the Font down arrow at the left side of the formatting toolbar.
  • Click the desired font.

Font Size


  • Select the text to be formatted.
  • Click the Font Size down arrow on the formatting toolbar.
  • Click the desired font size.

Color of Text


  • Select the text to be colored.
  • Click the Font Color down arrow on the formatting toolbar.
  • Click the desired color.

Highlighting Text


  • Select the text you wish to highlight.
  • Click the Highlight down arrow on the formatting toolbar.

Border to Text


  • Click the line in the paragraph where you wish to add a border.
  • Click the Border down arrow on the formatting toolbar.
  • For additional border options, click Format on the menu toolbar; click Borders and Shading; click the Page Border tab.

Symbols


  • Place the cursor where you want to insert a symbol.
  • Click the mouse button.
  • Click Insert on the menu toolbar.
  • Click Symbol.
  • Double-click the symbol you wish to insert into the text.

Lists



Numbers for a list


  • Select the text you wish to be numbered or bulleted.
  • Click the Numbering or Bullets buttons on the formatting toolbar.

Bullets for a list


  • Select the text you wish to be numbered or bulleted.
  • Click the Numbering or Bullets buttons on the formatting toolbar.

Alignment of Text


  • Select the text you wish to realign.
  • Click one of the four text alignment buttons on the formatting toolbar: Align Left, Center, Align Right, or Justify.

Paragraph Indenting


  • Click in the paragraph you wish to indent.
  • Click the Increase Indent button or the Decrease Indent button twice. These buttons are on the formatting toolbar.

Tabs


  • Click in the paragraph where you wish to set a tab.
  • Click the Tab Alignment button on the line at the top of the document to select the desired type of tab stop. The button is to the left of the ruler and looks like a right pointing letter "L", a left pointing letter "L", or an inverted "T".
  • Click on the ruler where you want the tab stop to be placed.
  • Press the Tab key to align the text to the tab stop.

Spacing between lines


  • Select the text to be spaced.
  • Click Format on the formatting toolbar.
  • Click Paragraph.
  • Click the desired spacing in the Line Spacing list.

Section Breaks


  • Click in the text where you wish to insert a section break.
  • Click the Insert button on the standard toolbar.
  • Click Break.
  • Click the desired break. There are four type of breaks: Next Page starts the section on a new page; Continuous starts the section on the current page; Odd Page starts the section on the next odd-numbered page; Even Page starts the section on the next even-numbered page.

Page Breaks


  • Click the text where you wish to insert a page break.
  • Click the Insert button on the standard toolbar.
  • Click Break.
  • Click the Page Break radio button.
  • Click OK.
  • Or
  • Click the text where you wish to insert a page break.
  • Press Ctrl + Enter.

Columns, adding


  • Click in the document at the location you wish to insert columns.
  • Click the Columns button on the standard toolbar.
  • Click the number of desired columns.

Graphics



Clip Art


  • Click in the text where you want the clip art to be placed.
  • Click Insert.
  • Click Picture.
  • Click Clip Art.
  • Double-click on the clip art you wish to insert.

Page Numbers


  • Click Insert on the menu toolbar.
  • Click Page Numbers.
  • Click the Position down arrow to determine if you want the page numbers at the top or bottom of the page.
  • Click the Alignment down arrow to select the horizontal placement of the page numbers.
  • Note that page numbers can also be inserted by doing the following:
  • Click View on the menu toolbar.
  • Click Header and Footer.
  • Click the Switch between Header and Footer button.
  • Place the page number at the desired location.

Footnotes



Endnotes


  • Click the cursor at the location for a footnote.
  • Click Insert on the menu toolbar.
  • Click Footnote.
  • Change the default options, as desired.
  • Click OK.
  • Enter the text you want in the footnote.

Footnotes, viewing


  • Place the cursor over the footnote reference mark.
  • The footnote text appears.

Header and Footer


  • Click View on the menu toolbar.
  • Click Header and Footer.
  • Enter the heading text you desire in the heading.
  • Click the Switch between Header and Footer button.
  • Place the page number and any other information you wish at the desired location in the footer.

Margins


  • Double-click the blank area between the tab button and the ruler at the top of the document.
  • Enter the margin settings you wish.
  • Click OK.
  • Or you can do the following.
  • Click File on the menu toolbar.
  • Click Page Setup.
  • Enter the margin settings you wish.
  • Click OK.

Previewing a Document


  • Click the Print Preview button on the standard toolbar. This button looks like a page with a magnifying glass over the right edge.
  • Or you can do the following:
  • Click File on the menu toolbar.
  • Click Print Preview.

Zooming a Previewed Document


  • When you are previewing a document, you can click on the document to magnify the text 100 percent.
  • Click on it again to return to the original view.

Printing a Document


  • Click File.
  • Click Print.
  • Change any of the default options, as desired.
  • Click OK.
  • Or you can click the Print icon on the standard toolbar to print using the default print settings.

Word Tables



Table creation


  • Click the Insert Table icon on the standard toolbar.
  • Pass the cursor over the columns and rows of the table to select the size of table desired, then click.

Table, entering text


  • Click the cell into which you wish to enter data.
  • Enter the data.
  • Use the arrow or tab keys to navigate to another cell within the table.

Row Height


  • Move the cursor over the bottom edge of a row.
  • Press and hold the mouse button and drag the edge to the desired row height.

Column Width


  • Move the cursor over the vertical edge of a column.
  • Press and hold the mouse button and drag the edge to the desired column width.

Table Row, adding


  • Click in the margin of the row in which you wish to insert a row above.
  • Click Table on the menu toolbar.
  • Click Insert Rows.

Table Row, adding at the end of a Table


  • Place the cursor at the end of any text in the bottom right cell.
  • Press the Tab key.

Table Columns, adding columns


  • Move the cursor over the top of the column in which you want a new column added to the left of it.
  • When the arrow becomes a downward pointing arrow, click.
  • Click Table on the menu toolbar.
  • Click Insert Columns.

Table Rows, deleting


  • Click in the margin to the left of the row you wish to delete.
  • Click Table on the menu toolbar.
  • Click Delete Rows.

Table Columns, deleting


  • Move the cursor over the top of the column you wish to delete.
  • When the arrow becomes a downward pointing arrow, click.
  • Click Table on the menu toolbar.
  • Click Delete Columns.

Table Autoformatting


  • Click any cell of the table you wish to format.
  • Click Table on the menu toolbar.
  • Click Table AutoFormat.
  • Click an option in the Formats list.
  • Click OK.

Table Autoformatting, deleting


  • Click any cell of the table for which you wish to remove formatting.
  • Click Table on the menu toolbar.
  • Click Table AutoFormat.
  • Click none.
  • Click OK.

Table to Text conversion


  • Click in the margin to the left of the first row of the table and hold the mouse button.
  • Drag the cursor to the bottom of the table.
  • Release the mouse button.
  • Click Table in the menu toolbar.
  • Click Convert Table to Text.
  • Click the desired option for the way you wish to separate the cells.
  • Click OK.

Text to Table conversion


  • Select the text you wish to place into a table.
  • Right-click on the selected text.
  • Click Convert Text to a Table.

Table, deleting a table


  • Click the margin to the left of the first row of the table and hold the mouse button.
  • Drag the cursor to the bottom of the table.
  • Click the Cut button on the standard toolbar.

Macro, creating


Determine keyboard functions


  • Macros are keyboard sequences that can be set up to automate editing actions that would take a long time to do manually.
  • Macros can be created only with keyboard keys. They cannot be created using a mouse. This means that before a person creates a macro, the person should determine what keyboard keys are needed to perform the desired operations. The macro function is opened to capture the keystrokes. After the keystrokes are captured and saved, the macro can be executed to edit any MS Word document.
  • Macros, themselves, may be edited after they have been recorded.

Creating a Macro


  • First, the desired keystrokes must be recorded into the macro. Examples of key combinations that will replace the use of the mouse follow. Refer to Web sites or Microsoft Word documentation for additional keystroke information.

Page Break


  • Alt-I
  • B
  • Enter
  • Bring up the "Find" panel.
  • Ctrl-F

Find


  • After the item to be found has been keyed into the "Find" panel, execute the find function.
  • Alt-F

Remove the "Find" panel


  • Alt-F4

Repeat Find


  • Repeat the previous Find command even though the Find panel has been removed.
  • Shift-F4

Select text


  • Select text from cursor position to the end of line.
  • Shift-End

Select the topmost toolbar


  • F10

Move Cursor along Toolbar


  • To move the cursor along the button of the Menu or a toolbar:
  • Use the arrow keys

Select next Toolbar


  • To select the toolbar below the one the cursor is currently on:
  • Ctrl-Tab

Select Toolbar button to left


  • To select the toolbar button to the left of the button that the cursor is currently on:
  • Shift-Tab

Bring up the "Replace" panel


  • Ctrl-H
  • Save As
  • First, press F10 to get to the top menu bar.
  • If necessary, press the arrow keys to get to the "File" button.
  • When the file button has been selected, press the down arrow once to get the drop-down list.
  • Then press the arrow as many times as necessary to highlight the "Save As" command.
  • When the "Save As" selection is highlighted, press enter.

Record a macro


  • Click Tools.
  • Click Macro.
  • Click Record New Macro . . .
  • Type a Name for the new macro.
  • Press enter. (If you wish, before you press enter, you may assign a toolbar button or a keyboard key to execute the macro once it has been recorded and saved, or you may simply execute it from the "Tools" button).
  • Begin pressing the keystrokes to achieve the desired functions.

Stop recording a macro


  • Click Tools.
  • Click Macro.
  • Click Stop Recording.

Run a Macro


  • Click Tools.
  • Click Macro.
  • Click Macros . . .
  • Type the name of the macro you wish to run.
  • Press enter.

Table of Contents, creating


  • Before creating a Table of Contents, all text in the document should have a style of Body Text.
  • Select a heading that you want to be included in the Table of Contents.
  • Click the Style down arrow in the formatting toolbar.
  • Click the Heading, 1 through 9, that you want this heading to be.
  • After all headings have been changed to the appropriate heading, click in the document where you want the Table of Contents to be placed.
  • Click Insert.
  • Click Index and Tables.
  • Click the Table of Contents tab.
  • Change the options, as necessary.
  • Click OK.
  • After the table has been created, you can click the page number on one of the contents items and the location of that item will be found.

Index, creating


  • Click Alt + Shift + X to bring up the Mark Index Entry panel.
  • Select text for entry into the Index. If the text is on a separate line, you can double-click to the left of the text to select the entire line.
  • Click in the Main Entry box to copy the selected text. If the text is to go into the subentry box, then you can click it, instead.
  • Click OK.
  • When all index items have been selected and entered, click cancel in the Mark Index Entry panel.
  • Click in the document where you want to place the Index.
  • Click Insert.
  • Click Index and Tables.
  • Click the Index tab.
  • Change the options, as necessary.
  • Click OK.