Microsoft PowerPoint

Microsoft PowerPoint

by David Barth
written August 2002

Toolbars

Toolbar, Menu

• The Menu toolbar is at the top of the screen with a descriptive word on each button.

Toolbar, Standard

• The Standard toolbar has icons and is below the Menu toolbar.

Toolbar, Formatting

• The Formatting toolbar shows formatting information such as font and type size and is below the Standard toolbar.

Toolbar, Title Bar

• The title bar is across the top of a document.

Toolbar, Task Bar

• The task bar is across the bottom of the screen. It has the Start button at the far left.

Toolbar, Task Bar

• The status bar is across the bottom of the screen, just above the task bar.

Toolbar, Outline Bar

• The vertical tool bar at the left of the screen.

Toolbars, selecting toolbars

• To view and select toolbars:
• Click View on the Menu toolbar
• Click Toolbars
• Click the toolbars you want to see. Those that are already in use are shown with a checkmark to the left of them.

Windows Basics

Starting a Program

• Click Start.
• Click Programs.
• Click the application you wish to start.

Application, starting from Menu bar

• Click Start.
• Click Programs.
• Click the application you wish to start, for example, Word.
• Click File in the menu bar.
• Click Open.
• Double-click the Word document you wish to see.

Toolbars

• Move the cursor over a button on a toolbar to see the description of it.
• You can drag a toolbar to a different location on the screen by placing the cursor over the two vertical bars on the left side of the toolbar and drag it.

Help

• Click the Office Assistant button on the Standard toolbar. The button has a question mark in it.
• In the text box, type the name of the item you want help for.
• Click Search to see a list of topics.
• Click the topic you want information on.

PowerPoint Basics

Powerpoint, starting

• Click the Start button on the left side of the task bar at the bottom of the screen.
• Click Programs.
• Click Microsoft PowerPoint.
• Or
• In Windows Explorer, you can double-click a PowerPoint file.

Blank Presentation

• Click the Start button on the left side of the task bar at the bottom of the screen.
• Click Programs.
• Click Microsoft PowerPoint.
• Click the Blank Presentation in the PowerPoint box.
• Click OK.
• Click the Blank slide in the Choose an AutoLayout area.
• Click OK.

AutoContent Presentation

• Click the Start button on the left side of the task bar at the bottom of the screen.
• Click Programs.
• Click Microsoft PowerPoint.
• This uses the AutoContent Wizard to create a prototype presentation when you don't have an approach worked out.
• Click AutoContent wizard.
• Click OK.
• Click Next.
• Click the type of presentation desired.
• Click Next.
• Click Presentations.
• Click informal meetings.
• Click handouts.
• Click Next.
• Click On-screen presentation in the Presentation style options box.
• Click Yes to print handouts.
• Click Next.
• Enter Presentation title.
• Enter Your name.
• Enter Additional information.
• Click Finish.

Template Presentation

• Click the Start button on the left side of the task bar at the bottom of the screen.
• Click Programs.
• Click Microsoft PowerPoint.
• Click Template.
• Click OK.
• Click a selected template from the Presentation Designs tab.
• Click OK.
• Click the type of slide in the Choose an AutoLayout selection area.
• Click OK.

Outline View

• Click the Start button on the left side of the task bar at the bottom of the screen.
• Click Programs.
• Click Microsoft PowerPoint.
• Click Outline View button in the lower-left of the presentation area.
• Click the Collapse button on the Outline toolbar. The Outline toolbar is usually the vertical bar at the left of the screen.
• Move the cursor to one of the slides and click the mouse when the cursor becomes a four-pointed arrow.
• Click the Expand button on the Outline toolbar.
• Click on a slide and make any changes desired.
• Press Enter.
• Click the Demote button on the Outline toolbar to arrange one slide to be beneath another.

Views, working in different views

• Click the Start button on the left side of the task bar at the bottom of the screen.
• Click Programs.
• Click Microsoft PowerPoint.
• Click the Slide Sorter View button to rearrange the slides.
• Click the Slide View button. You can add text and art to a slide.
• Click the Notes Pages View button to enter speaker notes.
• Click the Slide Show button to view the slides.
• Press the Esc key to exit the slide show.

Saving a Presentation

• Click the Start button on the left side of the task bar at the bottom of the screen.
• Click Programs.
• Click Microsoft PowerPoint.
• Click the Save button on the standard toolbar.

Closing a Presentation

• Click the Close button on the title bar. It is the button in the upper right with the "X" on it.
• Or
• Press Ctrl + F4.

Creating a New Presentation

• Click the Start button on the left side of the task bar at the bottom of the screen.
• Click Programs.
• Click Microsoft PowerPoint.
• Click the New button on the standard toolbar.
• Double-click the type of slide desired in the Choose an AutoLayout area.

Opening a Presentation

• Click the Open button on the standard toolbar.
• Click the file you wish to open.
• Click the Open button.

Text, adding to a slide

• Click the Text Box button on the Drawing toolbar. The button looks like a page of paper with text on it.
• Click the cursor on the slide where you want to begin adding text.
• Move the cursor to the lower-right corner of the text box. Click when the cursor becomes a two-headed arrow.
• Drag the text box to the desired size.

Text, formatting

• Select the text to be formatted.
• Click the down arrow to the right of the font box.
• Click on the desired font.
• Click the Increase Font Size button to increase the size. This button looks like a large letter "A" with a up arrow to the right of it.
• Click the Decrease Font Size button to decrease the size. This button looks like a small letter "A" with a down arrow to the right of it.
• Click an Alignment button to position the text, as desired. The alignment buttons look like pages with their text positioned in the way that the button works.

Clip Art

• Click the Insert Clip Art button the the standard toolbar.
• Click the desired clip art.
• Click the Insert button on the menu bar.

Word Table insertion

• Click the Insert Microsoft Word Table button on the standard toolbar.
• Click and drag the cursor over the rows and columns to be inserted.
• Enter text into the table.

Excel Worksheet insertion

• Click the Insert Microsoft Excel Worksheet button on the standard toolbar.
• Click and drag the cursor over the rows and columns to be inserted.
• Enter text into the table.

Chart insertion

• Click the Insert Chart button on the standard toolbar.
• Click the cell where the chart is to be placed.
• Press the Delete button.

Resizing Objects

• Click on the object you wish to resize.
• Click the cursor on one of the handles to on the object and drag the cursor to the size you wish.

Moving Objects

• Click and hold the mouse button on the object you wish to move.
• Drag the cursor to place the object where you want it to be.

Adding Slides

• Click the New Slide button on the standard toolbar.
• Double-click the type of slide you desire.
• Click the Slide sorter View button to see the added slide.

Slide Layout, changing

• Click the Slide Layout button on the standard toolbar.
• Double-click the type of slide you desire.
• Click the Slide sorter View button to see the added slide.

Slide Design, changing

• Click the Apply Design button on the standard toolbar.
• Click the desired design.
• Click Apply.

Reordering Slides

• Click the Slide Sorter View button.
• Click on the slide and drag it to the desired place.

Enhancing PowerPoint Presentations

Animation Effects

• Click the object you want to add animation to.
• Click the Animation Effects button on the formatting toolbar.
• Click the desired effect.
• Click the Slide Show View button to view the effect.
• Press the Esc button to return to slide view.

Transitions from slide to slide

• Click Slide Show.
• Click Slide Transition.
• Click the Effect down arrow.
• Click the desired transition.
• Click Apply to All unless you wish to apply it to only selected slides.
• Click the Slide Show View button to view the transition effect.
• Press the Esc button to return to slide view.

Action Buttons

• Click Slide Show.
• Click Action Buttons.
• Click Sound.
• Click and hold the mouse button and drag the action button to the desired location.
• Click Yes to save the presentation.
• Click the Play Sound list box.
• Click the desired sound.
• Click OK.
• Click the slide show View button to see the effect.
• Click the Action Button to see how the action works.
• Press the Esc button to return to slide view.

Speaker Notes

• Click Notes Page View on the View toolbar.
• Click the Zoom down arrow on the standard toolbar.
• Select 100 percent.
• Click in the notes area and enter your notes.

Viewing the Slide Show

• Click the Slide Show View button on the View toolbar.
• Press the Spacebar to display the next slide.
• Press Esc key to stop the slide show at any time.

Preparing the Presentation for Another Computer

• Open the presentation.
• Click File on the menu toolbar.
• Click Pack and Go.
• Click Next.
• Click the Active presentation option.
• Click Next.
• Click the A:\ drive option to save the presentation to a floppy diskette.
• Click Next.
• Click the Include linked files.
• Click Next.
• Click the Viewer for Windows 95 or NT.
• Click Next.
• Click Finish.
• Click OK.

Printing a Presentation

• Click File on the menu toolbar.
• Click Print.
• Click the Print what down arrow.
• Choose the printing option you desire.
• Click OK.

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